EDITION: Standard and Enterprise
RESOLUTION:
The Company setup will allow you to set options for entering the online payments along with options for reconciling the online payments with your ERP receipts.
To Setup Company:
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Admin Master Files Company
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Click Edit to update the Company for online payments
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Display Company ID: enter the Company ID to be displayed throughout the application
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Default User: use the drop-down to select the default user
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Online Payments: using the drop-down, select Allowed to allow online bill for this Company
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Online Payment Prefix: Set per company, Prefix and auto-incremental number used as payment number or check/reference number when posting the cash receipt/payment into the ERP system to match the online payments, i.e. CC-1, PP-1001
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Online Payment Next No: next incremental number used with payment prefix for posting online payments
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Online Payment Match Method: criteria used to match payments/cash receipts from your ERP system with the online payments in SARA:
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Match TranID, TranAmount, TranDate: Uses TranID (if able to manually enter the Payment Prefix and next number in your ERP system: example CC-947), dollar amount, and date (matches based on Online Payment Match Days Tolerance)
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Match TranID, TranAmount: Uses TranID (if able to manually enter the Payment Prefix and next number in your ERP system: example CC-947) and dollar amount
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Match TranAmount, TranDate: Uses Dollar amount and date (matches based on Online Payment Match Days Tolerance)
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Match PmtRef, TranAmount, TranDate: Uses the Payment Reference field (if available and imported from your ERP ), dollar amount, and date (matches based on Online Payment Match Days Tolerance)
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Match PmtRef, TranAmount: Uses the Payment Reference field (if available and imported from your ERP ) and dollar amount
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Match PmtRef, TranDate: Uses the Payment Reference field (if available and imported from your ERP ) and date (matches based on Online Payment Match Days Tolerance)
Online Payment Tolerance: Sets how many days difference there can be between the customer’s payment and the date used to post the payment in your ERP system
Allow Application of Credit Memos:
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All - all user types
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Credit User - only allow credit users to apply credit memos
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Non - no applications allowed
Click Insert or Update to save the information